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Child Care Subsidy Services

Published below is the completed version of the Subsidized Child Care Assistance Program Policy Manual.

In preparation of the October 1, 2023, implementation date, you will begin to see changes to the links below.  If you have policy questions during this time, please consult with your TA or contact the Policy Help Desk.

The newly completed version of the manual is effective October 01, 2023. Counties are expected to be consistent with implementing the 2023 version of the SCCA manual for case management beginning October 01, 2023.

DCDEE Administrative Letters and Dear County Director Letters remain accessible on the NCDHHS website.

Thank you.

CLICK BELOW for a highlight list of policy changes.

TitleTypeFormatSize 
#DCDEE SCCA Program Policy Manual What’s New 10-1-2023pdf132 KB
Chapter 01: Child Care Servicespdf195 KB
Chapter 02: Funding for Subsidized Child Care Servicespdf183 KB
Chapter 03: Attachment 1 LPA Responsibilitiespdf188 KB
Chapter 03: Roles and Responsibilitiespdf227 KB
Chapter 04: Application, Eligibility Determination and Documentationpdf366 KB
Chapter 04: Attachment 1 – Sample Narrative Documentation Recordpdf27 KB
Chapter 04: Attachment 2 – Sample Referral Formpdf114 KB
Chapter 04: Attachment 3 – Verification of Child Supportdocx22 KB
Chapter 04: Attachment 4 – Living Arrangement Fact Sheetpdf114 KB
Chapter 05: Establishing Need and a Plan of Carepdf276 KB
Chapter 06: Attachment 1 Supplemental Payments Fact Sheetpdf117 KB
Chapter 06: Serving Children with Special Needspdf100 KB
Chapter 07: Attachment 1 – Verification Form for Self-Employmentpdf390 KB
Chapter 07: Attachment 2 – Countable and Non-Countable Income Clarification Chartpdf96 KB
Chapter 07: Family Definition and Determining Income Eligibilitypdf481 KB
Chapter 08: Parental Feespdf201 KB
Chapter 09: Attachment 1 – Child Care Voucher Procedures Timeline Chartpdf179 KB
Chapter 09: Parental Choice and Voucher Procedurespdf112 KB
Chapter 10: Attachment 1pdf92 KB
Chapter 10: Local Options and Waiting List Policiespdf133 KB
Chapter 11: Responding to Eligibility Changes and Redeterminationpdf242 KB
Chapter 12: Licensing Requirements, Non-Compliance, and Sanctionspdf222 KB
Chapter 13: Recipient Rights and Responsibilitiespdf213 KB
Chapter 14: Child Maltreatmentpdf201 KB
Chapter 15: Approval and Enrollment Procedures for Licensed Facilitiespdf221 KB
Chapter 16: Payment Policiespdf315 KB
Chapter 17: Payment Ratespdf312 KB
Chapter 18: Attachment 1 Provider Repayment Agreement Sample Formpdf86 KB
Chapter 18: Fraudulent Misrepresentation, Improper Payments, Sanctions, and Appealspdf147 KB
SCCA Acronyms and Definitionspdf278 KB
SCCA Appendix A: Special Needs Reference Materialpdf544 KB
SCCA Appendix B: Attachment 1 – Emergency Voucher (DCD-0447)pdf62 KB
SCCA Appendix B: Procedures for Emergency Subsidized Child Carepdf212 KB
TitleTypeFormatSize 
Benefits of Dev Monitoring and Screeningpdf215 KB
Benefits of Dev Monitoring Screening with Spanishpdf248 KB
DCD-0446-2: Child Care Voucher Continuation Pagepdf319 KB
DCD-0446: Child Care Voucher and Instructionspdf254 KB
DCD-0450-2: Child Care Action Notice Continuation Pagepdf664 KB
DCD-0450: Child Care Action Notice and Instructionspdf473 KB
DCD-0458: Private Paying Rates and Other Fees and Instructionspdf105 KB
DCDEE-0093: Referral for Child Care Children with Special Needspdf118 KB
DCDEE-0094: Approval of Supplemental Ratepdf168 KB
DCDEE-0106: Recipient Responsibilities for Subsidized Child Care Servicespdf95 KB
DCDEE-0447 SCCA Emergency Voucherpdf62 KB
DCDEE-0452: Provider Agreementpdf123 KB
DCDEE-0454-A: Child with Special Needs Additional Expense Documentationpdf120 KB
DCDEE-0454-B: SCCA Supplemental Payment Provider Information Formpdf113 KB
DCDEE-0456 Spanish: Application for Child Care Services and Instructionspdf355 KB
DCDEE-0456-B: SCCA Child Care Denial or Withdrawal Noticepdf138 KB
DCDEE-0456-B: Spanish SCCA Child Care Denial or Withdrawal Noticepdf159 KB
DCDEE-0456: SCCA Child Care Applicationpdf328 KB
DCDEE-0460: Information About Subsidized Child Carepdf180 KB
DCDEE-0463 Subsidy Appeal Formpdf111 KB
ECAC Handoutpdf262 KB
ECACFactSheetSpanishpdf254 KB
LOOK WHAT I CAN DO FINALpdf148 KB
LOOK WHAT I CAN DO WITH SPANISHpdf183 KB
NCFAST-20009 North Carolina Rights and Responsibilities for Public Assistancepdf227 KB
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Subsidized Child Care Services Manual Change Notice # 1-00
Subsidized Child Care Services Manual Change Notice # 1-03
Subsidized Child Care Services Manual Change Notice # 1-05
Subsidized Child Care Services Manual Change Notice # 1-06
Subsidized Child Care Services Manual Change Notice # 1-07
Subsidized Child Care Services Manual Change Notice # 1-09
Subsidized Child Care Services Manual Change Notice # 1-10
Subsidized Child Care Services Manual Change Notice # 1-11pdf76 KB
Subsidized Child Care Services Manual Change Notice # 1-12pdf95 KB
Subsidized Child Care Services Manual Change Notice # 1-13pdf47 KB
Subsidized Child Care Services Manual Change Notice # 1-14pdf47 KB
Subsidized Child Care Services Manual Change Notice # 1-15pdf95 KB
Subsidized Child Care Services Manual Change Notice # 2-03
Subsidized Child Care Services Manual Change Notice # 2-05
Subsidized Child Care Services Manual Change Notice # 2-07
Subsidized Child Care Services Manual Change Notice # 2-09
Subsidized Child Care Services Manual Change Notice # 2-10pdf37 KB
Subsidized Child Care Services Manual Change Notice # 2-11pdf49 KB
Subsidized Child Care Services Manual Change Notice # 2-12
Subsidized Child Care Services Manual Change Notice # 2-13pdf41 KB
Subsidized Child Care Services Manual Change Notice # 2-14pdf48 KB
Subsidized Child Care Services Manual Change Notice # 2-15pdf249 KB
Subsidized Child Care Services Manual Change Notice # 3-02
Subsidized Child Care Services Manual Change Notice # 3-07
Subsidized Child Care Services Manual Change Notice # 3-09
Subsidized Child Care Services Manual Change Notice # 3-11pdf40 KB
Subsidized Child Care Services Manual Change Notice # 3-13pdf54 KB
Subsidized Child Care Services Manual Change Notice # 3-14
Subsidized Child Care Services Manual Change Notice # 3-15pdf38 KB
Subsidized Child Care Services Manual Change Notice # 4-02
Subsidized Child Care Services Manual Change Notice # 4-07
Subsidized Child Care Services Manual Change Notice # 4-09
Subsidized Child Care Services Manual Change Notice # 4-14pdf68 KB
Subsidized Child Care Services Manual Change Notice # 5-09
Subsidized Child Care Services Manual Change Notice # 5-14pdf67 KB
Subsidized Child Care Services Manual Change Notice # 6-09
  • Subsidized Child Care Reimbursement Codes
  • Smart Start Reimbursement Codes
  • Valid Reimbursement Code Combinations
  • Child Care Services Support Reporting Requirement Codes
  • Subsidized Child Care Codes for Local Purchasing Agencies