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NCDHHS Policies and Manuals  >  Divisional A-M  >  Child Development and Early Education  >  Child Care Subsidy Services  >  CCSS Administrative Letters

CCSS Administrative Letters

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15-01 Subsidized Child Care Assistance Administrative Letterpdf113 KB
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15-03 Subsidized Child Care Assistance Administrative Letterpdf46 KB
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15-04 Subsidized Child Care Assistance Administrative Letterpdf62 KB
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15-05 Subsidized Child Care Assistance Administrative Letterpdf52 KB
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15-06 Subsidized Child Care Assistance Administrative Letterpdf73 KB
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15-07 Subsidized Child Care Assistance Administrative Letterpdf446 KB
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15-08 Subsidized Child Care Assistance Administrative Letterpdf1 MB
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16-01 Subsidized Child Care Assistance Administrative Letterpdf57 KB
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16-02 Subsidized Child Care Assistance Administrative Letterpdf85 KB
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16-03 Subsidized Child Care Assistance Administrative Letterpdf45 KB
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16-04 Subsidized Child Care Assistance Administrative Letterpdf301 KB
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16-05 Subsidized Child Care Assistance Administrative Letterpdf222 KB
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16-06 Subsidized Child Care Assistance Administrative Letterpdf108 KB
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16-07 Subsidized Child Care Assistance Administrative Letterpdf173 KB
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16-08 Subsidized Child Care Assistance Administrative Letterpdf149 KB
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16-09 Subsidized Child Care Assistance Administrative Letterpdf145 KB
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16-10 Subsidized Child Care Assistance Administrative Letterpdf252 KB
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17-01 Subsidized Child Care Assistance Administrative Letterpdf162 KB
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17-02 Subsidized Child Care Assistance Administrative Letterpdf179 KB
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17-03 Subsidized Child Care Assistance Administrative Letterpdf63 KB
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17-04 Subsidized Child Care Assistance Administrative Letterpdf64 KB
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17-05 Subsidized Child Care Assistance Administrative Letterpdf100 KB
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17-06 Subsidized Child Care Assistance Administrative Letterpdf171 KB
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17-07 Subsidized Child Care Assistance Administrative Letterpdf69 KB
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17-07 Subsidized Child Care Assistance Administrative Letter – Market Rate Flyerpdf49 KB
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17-07 Subsidized Child Care Assistance Administrative Letter – Market Rates Effective 10-2017pdf479 KB
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17-08 Subsidized Child Care Assistance Administrative Letterpdf76 KB
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18-01 Subsidized Child Care Assistance Administrative Letterpdf105 KB
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18-02 Subsidized Child Care Assistance Administrative Letterpdf31 KB
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18-03 Subsidized Child Care Assistance Administrative Letterpdf253 KB
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18-04 Subsidized Child Care Assistance Administrative Letterpdf243 KB
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18-04 Subsidized Child Care Assistance Administrative Letter – Child Care Center (CCC) Market Rates Effective 10-2018pdf192 KB
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18-04 Subsidized Child Care Assistance Administrative Letter – Family Child Care Homes (FCCH) Market Rates Effective 10-2018pdf291 KB
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18-04 Subsidized Child Care Assistance Administrative Letter Attachment Market Rate Flyerpdf217 KB
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18-05 Subsidized Child Care Assistance Administrative Letterpdf252 KB
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18-06 Subsidized Child Care Assistance Administrative Letterpdf280 KB
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18-06 Subsidized Child Care Assistance Administrative Letter – ECAC Handoutpdf262 KB
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18-06 Subsidized Child Care Assistance Administrative Letter – Look What I can Do!pdf148 KB
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18-06 Subsidized Child Care Assistance Administrative Letter – The Benefits of Developmental Monitoring and Screening for Young Childrenpdf215 KB
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18-07 Subsidized Child Care Assistance Administrative Letterpdf222 KB
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19-01 Subsidized Child Care Assistance Administrative Letterpdf108 KB
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19-02 Subsidized Child Care Assistance Administrative Letterpdf199 KB
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20-01 Subsidized Child Care Assistance Administrative Letterpdf287 KB
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21-01 Subsidized Child Care Assistance Administrative Letterpdf289 KB
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22-01 Subsidized Child Care Assistance Administrative Letterpdf226 KB
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22-02 Subsidized Child Care Assistance Administrative Letterpdf275 KB
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22-03 Subsidized Child Care Assistance Administrative Letterpdf312 KB
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22-04 Subsidized Child Care Assistance Administrative Letterpdf177 KB
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22-04 Subsidized Child Care Assistance Administrative Letter – 2022 Market Rate Flyerpdf177 KB
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22-04 Subsidized Child Care Assistance Administrative Letter – 2022 Market Rate Letter FAQpdf220 KB
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22-04 Subsidized Child Care Assistance Administrative Letter – Child Care Center (CCC) Market Rates Effective October 31,2022pdf288 KB
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22-04 Subsidized Child Care Assistance Administrative Letter – Family Child Care Home (FCCH) Market Rates Effective October 31,2022pdf333 KB
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23-01 Subsidized Child Care Assistance Administrative Letterpdf324 KB
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23-01 Subsidized Child Care Assistance Administrative Letter – Application, Recertification, and Base Period Guidepdf68 KB
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23-02 Subsidized Child Care Assistance Administrative Letterpdf233 KB
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23-03 Subsidized Child Care Assistance Administrative Letterpdf266 KB
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23-04 Subsidized Child Care Assistance Administrative Letterpdf269 KB
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23-04 Subsidized Child Care Assistance Administrative Letter – 2023 Market Rate Flyerpdf162 KB
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23-04 Subsidized Child Care Assistance Administrative Letter – Child Care Center (CCC) Market Rates Effective October 1, 2023pdf275 KB
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23-04 Subsidized Child Care Assistance Administrative Letter – Family Child Care Home (FCCH) Market Rates Effective October 1, 2023pdf324 KB
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(Attachment) Subsidized Child Care Assistance Program Federal Poverty Level & State Median Income Effective July 1, 2019pdf47 KB
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Child Care Worker and Child Care Supervisor Roles #02-19pdf140 KB
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Child Support Demonstration Project – For Information #02-18pdf258 KB
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DCDL #3-2020 – Reporting Attendance for March 2020pdf35 KB
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DCDL #3-2020 – Reporting Attendance for March 2020 – (Attachment) PROVIDER EMAIL REGARDING MARCH 2020 ATTENDANCEpdf35 KB
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DCDL 2021-#01 – Temporary Recert Grace Period COVID-19pdf237 KB
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DCDL 2021-#02 Waiving Parent Feespdf241 KB
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DCDL 2021-#02 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months March 2021-April 2021pdf63 KB
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DCDL 2021-#02 Waiving Parent Fees – (Attachment) Subsidized Child Care Recipient Notice Waiver of Parent Fees for service months March 2021-April 2021pdf79 KB
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DCDL 2021-#03 Waiving Parent Feespdf236 KB
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DCDL 2021-#03 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months May 2021-June 2021pdf81 KB
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DCDL 2021-#03 Waiving Parent Fees – (Attachment) Subsidized Child Care Recipient Notice Waiver of Parent Fees for service months May 2021-June 2021pdf80 KB
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DCDL 2021-#04 Technical Assistance Unitpdf239 KB
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DCDL 2021-#04 Technical Assistance Unit – (Attachment) Technical Assistance Territory Mappdf152 KB
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DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cyclepdf279 KB
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DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle – (Attachment) 2nd Party Review Form – Worddocx15 KB
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DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle – (Attachment) 2nd Party Review Form- Excelxlsx34 KB
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DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle – (Attachment) Monitoring Checklist SFY 21-22pdf161 KB
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DCDL 2021-#05 Program Compliance Monitoring Information for the 2022-24 Cycle – (Attachment) Subsidy Monitoring Information SFY 21-22pdf261 KB
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DCDL 2021-#06 Subsidized Child Care Reimbursement System Discountenancepdf239 KB
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DCDL 2021-#06 Subsidized Child Care Reimbursement System Discountenance – (Attachment) CSDW Instructionspdf216 KB
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DCDL 2021-#07 Waiving Parent Feespdf240 KB
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DCDL 2021-#07 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months July 2021-October 2021pdf90 KB
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DCDL 2021-#07 Waiving Parent Fees – (Attachment)Subsidized Child Care Recipient Notice Waiver of Parent Fees for service months July 2021-October 2021pdf117 KB
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DCDL 2021-#08 Maximum Income Limitspdf252 KB
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DCDL 2021-#08 Maximum Income Limits – (Attachment) 2021 FPL-SMI Chartpdf76 KB
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DCDL 2021-#09 Recert Grace Period Extendedpdf242 KB
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DCDL 2021-#10 Technical Assistance Unitpdf239 KB
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DCDL 2021-#10 Technical Assistance Unit – Attachment) Technical Assistance Territory Mappdf151 KB
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DCDL 2021-#11 CCDF Error Rate Reviewpdf299 KB
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DCDL 2021-#12 Waiving Parent Feespdf242 KB
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DCDL 2021-#12 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months November 2021-January 2022docx12 KB
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DCDL 2021-#12 Waiving Parent Fees – (Attachment) Subsidized Child Care Recipient Notice Waiver of Parent Fess for service months November 2021-January 2022pdf112 KB
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DCDL 2021-#13 Subsidized Child Care Reversion & Reallocationpdf242 KB
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DCDL 2021-#13 Subsidized Child Care Reversion & Reallocation – (Attachment) November 2021 Fund Authorization ESTIMATEpdf598 KB
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DCDL 2021-#13 Subsidized Child Care Reversion & Reallocation – (Attachment) November 2021 PRELIMINARY Expenditure Reportpdf2 MB
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DCDL 2021-#14 Recertification during Covid-19pdf243 KB
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DCDL 2022-#01 Technical Assistance Unitpdf174 KB
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DCDL 2022-#01 Technical Assistance Unit – (Attachment) Technical Assistance Territory Mappdf150 KB
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DCDL 2022-#03 American Rescue Plan Act (ARPA) Grant Funds and SCCA Recipient Eligibilitypdf215 KB
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DCDL 2022-#04 New Maximum Income Eligibility Limitspdf252 KB
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DCDL 2022-#04 New Maximum Income Eligibility Limits – (Attachment) 2022 SMI-FPL Chartpdf95 KB
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DCDL 2022-#05 Revised Retention of Records for the Subsidized Child Care Assistance Programpdf255 KB
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DCDL 2022-#06 DCDEE changes to COVID responsespdf247 KB
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DCDL 2022-#06 DCDEE changes to COVID responses – (Attachment) Subsidized Child Care Provider Notice NOT waiving Parent Fees for service month Of July 2022pdf12 KB
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DCDL 2022-#06 DCDEE changes to COVID responses – (Attachment) Subsidized Child Care Recipient Notice NOT waiving Parent Fees for service month Of July 2022pdf34 KB
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DCDL 2022-#07 Local Waiting List Local Policypdf321 KB
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DCDL 2022-#08 Technical Assistance Unit Changespdf254 KB
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DCDL 2022-#08 Technical Assistance Unit Changes – (Attachment) Technical Assistance Territory Mappdf154 KB
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DCDL 2022-#2 Waiving Parent Feespdf174 KB
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DCDL 2022-#2 Waiving Parent Fees – (Attachment) Subsidized Child Care Provider Notice Waiver of Parent Fees for service months February-June 2022pdf82 KB
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DCDL 2022-#2 Waiving Parent Fees – (Attachment) Subsidized Child Care Recipient Notice Waiver of Parent Fess for service months February-June 2022pdf116 KB
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DCDL 2023-#01 Guidance for Managing Allocationspdf294 KB
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DCDL 2023-#02 Maximum Income Eligibility Limitspdf235 KB
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DCDL 2023-#02 Maximum Income Eligibility Limits – (Attachment) 2023 SMI/FPL Chartpdf64 KB
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DCDL 2023-#03 SCCA Program Newly Revised Manual Important Dates and County Monitoringpdf244 KB
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DCDL 2024-#01 SCCA Program Newly Revised Applicationpdf230 KB
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DCDL 2024-#01 SCCA Program Newly Revised Application – (Attachment) DCDEE-0456 SCCA Child Care Applicationpdf328 KB
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DCDL 2024-#01 SCCA Program Newly Revised Application – (Attachment) DCDEE-0456-ES SCCA Child Care Applicationpdf355 KB
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DCDL 2024-#03 Cycle 25-26 Program Monitoringpdf235 KB
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Developmental Screenings #04-16pdf240 KB
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Extend 90-day Transition Period in Hurricane Impacted Counties #08-18pdf211 KB
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Instructions for Local Purchasing Agencies – Close Out of the Subsidized Child Care Reimbursement System and NC FAST for State Fiscal Year 2016-2017 #02-17pdf82 KB
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Instructions for Local Purchasing Agencies’ Close Out of the Subsidized Child Care Reimbursement System for State Fiscal Year 2014-2015 – May 15, 2015 #01-15pdf62 KB
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Instructions for LPAs Close Out of the SCCR System for State Fiscal Year 2015-2016 #02-16pdf67 KB
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Living Arrangement Selections #05-17pdf111 KB
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New Maximum Income Eligibility Limits #01-17pdf50 KB
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New Maximum Income Eligibility Limits #03-19pdf132 KB
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Procedures for Providers Submitting Private Paying Rate Changes #05-16pdf49 KB
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Procedures for Tracking 20 Months of Education for Foster Parents, Conitnued Eligibity Work-Around, and Graduated Phase Out Work-Around #07-16pdf65 KB
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Procedures When a Facility Chooses to Stop Participation in the Subsidized Child Care Program #03-16pdf53 KB
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Program Compliance Monitoring Changes for the 2018-2021 – Cycle 19-21 Monitoring Checklistxls882 KB
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Program Compliance Monitoring Changes for the 2018-2021 – LPA Monitoring Worksheetdoc165 KB
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Program Compliance Monitoring Changes for the 2018-2021 – Program Contact Info and County Listpdf27 KB
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Program Compliance Monitoring Changes for the 2018-2021 Cycle #04-18pdf257 KB
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Provider Agreement & Recoupment of Overpayments #01-19pdf165 KB
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Provider Re-Enrollment for SCCA through the NC FAST Provider Portal #04-17pdf70 KB
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Recertification Packets in NC FAST #03-17pdf43 KB
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Reporting Attendance For October 2016 #06-16pdf100 KB
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Reporting Attendance for September 2018 #06-18pdf198 KB
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Reporting Attendance for September 2018 #06-18 – Amended Provider Email – September Attendancepdf47 KB
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Reporting Attendance for September 2018 #06-18 – AMENDED Reporting Attendance for September 2018 #06-18pdf47 KB
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Retroactive Service Change: DCDL 2020-#01pdf204 KB
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SCCA DCDL 2020 – #02 – Retention of Records for the Subsidized Child Care Assistance Programpdf139 KB
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Subsidized Child Care Assistance Forms #01-16pdf31 KB
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Subsidized Child Care Assistance Program’s NC FAST – Logging Into Data Warehouse Overview (PowerPoint Presentation)pptx1 MB
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Subsidized Child Care Assistance Program’s NC FAST Data Availability in CSDW – For Information #03-18pdf37 KB
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Technical Assistance Unit #01-18Technical Assistance Territory Mappdf161 KB
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Waiver of Parental Fees for service months November 2018-2019 – Subsidized Child Care Provider Notice Waiver of Parental Fees for service months November 2018-January 2019 For Chatham, Durham, and Guilford Countiespdf146 KB
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Waiver of Parental Fees for service months November 2018-2019 – Subsidized Child Care Recipient Notice Waiver of Parent Fees for service months November 2018-January 2019pdf154 KB
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Waiver of Parental Fees for service months November 2018-2019 In 3 Additional Counties Impacted by Hurricane Florence #09-18pdf200 KB
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Waiver of Parental Fees for service months October 2018 – January 2019 in Counties Impacted by Hurricane Florence #07-18pdf212 KB
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Waiver of Parental Fees for service months October 2018-January 2019 – Subsidized Child Care Provider Notice Waiver of Parental Fees for service months October 2018-January 2019pdf145 KB
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Allocation Management Plan for – SFY 2010-2011pdf63 KB
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Allocation of Child Care Subsidy Funds for State Fiscal Year 2008-2009pdf381 KB
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Allocation of Child Care Subsidy Funds for State Fiscal Year 2009-2010pdf347 KB
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Allocation of Child Care Subsidy Funds for State Fiscal Year 2017-2018 REVISEDpdf301 KB
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Allocation of Child Care Subsidy Funds for State Fiscal Year 2022-2023pdf287 KB
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Certification of Fraud – January 5, 2012pdf38 KB
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Clarifying Deeming Income through FSIS and dated – September 15, 2010pdf57 KB
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Close Out Instruction for Counties – April 29, 2010pdf45 KB
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Countable Income for Temporary Census Workerspdf30 KB
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Expansion of the Data Clean-up Pilot for Subsidized Child Care – December 27, 2013pdf47 KB
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Extension of Time Limited Vouchers – June 16, 2010pdf25 KB
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Extension of Time Limited Vouchers – May 14, 2010pdf27 KB
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Guidance on Issuing SEEK Magnetic Stripe Care – September 14, 2011pdf33 KB
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Increasing Star Licensure Level for One and Two Star Child Care Facilities – February 1, 2012pdf42 KB
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Mechanisms for Issuing Policypdf36 KB
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OSBM Current Mandated Subsidy Reduction SFY 2010-2011 – February 1, 2011pdf57 KB
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Reduction of Child Care Funds for State Fiscal Year 2009-2010pdf79 KB
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Requirements to Enter Private Pay Rates into the SCCRS – September 15, 2010pdf254 KB
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Retention of Child Care Services Records – March 29, 2011pdf23 KB
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Revised Allocation Spending Guidelines and ARRA Reporting Measures – SFY 2009-2010pdf104 KB
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SCCRS System Edits – Attachment 1pdf1 MB
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SCCRS System Edits – October 1, 2014pdf880 KB
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SEEK Pilot Issues – September 1, 2011pdf82 KB
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SEEK Revised Rollout Memo to Certain LPAs – August 9, 2011pdf42 KB
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Title Subsidy Business Plan Options – October 4, 2010pdf62 KB
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